Administrative Assistant
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Post Date: Jan 11, 2022
Job Type: Full Time
Start Date: - n/a -
Salary: - n/a -
Location: US - New York - Bronx
Job Reference: - n/a -
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BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and is guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences.
BronxWorks is hiring (1) Administrative Assistant for the East Concourse Older Adult Center program.
Program Specific Responsibilities
Input daily service units into NYC Department for the Aging (DFTA)Database
Verify service units for accuracy and matching with NYC DFTA Database
Register center members
Maintain and update member files
Assist with Case Assistance and Information and Referral Assistance
Assist with Program Planning and Development
Purchase office supplies and/or equipment, including maintaining appropriate documentation of purchasing decisions and forwarding purchase orders, packing slips and invoices to the fiscal department on a timely basis.
Prepare and review invoices for accuracy and forward to fiscal department on a timely basis.
Maintain inventory log monthly for all items, equipment and furniture purchased, transferred, traded in or discarded. Inventory logs are forwarded to the Assistant to the Executive Director annually.
Maintain and balance office petty cash fund by collecting expense vouchers, reimbursing staff, and reconciling and submitting vouchers to fiscal on, at a minimum, a monthly basis.
Maintain OSHA data sheets, training logs, office certificates, etc., to ensure site compliance with regulatory agencies, such as Department of Health, Department of Labor, etc.
Maintain contract, personnel, time sheet and sign-in log files.
Draft, copy, fax and file memoranda, letters and other agency documents.
Maintain calendar, schedule appointments and arrange meeting rooms.
Submit monthly progress reports to supervisor.
Assist with the collection of documents for audits and submission of proposals. Deliver and/or pick up documents to/at BronxWorks offices, funding sources and or other agencies.
Assume responsibilities of program assistant (aka Program Specialist) when necessary.
Perform additional duties as assigned by manager.

· Associates degree, or high school diploma or equivalent and two years related experience.
· Proficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipment.
· Proficiency in basic filing principles and standard correspondence formats.
· Minimum typing speed of 50 words per minute.

Ability to use a computer for prolonged periods.
Ability to occasionally lift and/or move up to 10 pounds.
Ability to stand, walk, or sit for long periods of time.
Ability to climb five flights of stairs.
Ability to bend and retrieve objects and/or documents.
Must be fully vaccinated for COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination by start date.

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