The Accounts Receivable Billing Coordinator is responsible for the timely completion of all billing, application of cash receipts, and monitoring of the Accounts Receivable Aging to ensure follow-up and adjustments are completed timely to reduce the write-off of uncollectible invoices.
• Review Accounts Receivable Aging Report to ensure follow-up for payment is conducted timely on all accounts.
• Prepare invoices in MIP for School Transition tuition and transportation fees, Janitorial Services, third party billing, private pay billing, CMHC claims, subcontract billing, and all government grants and programs.
• Maintain ROCS database, adding new consumers and updating consumer information as needed. Submit monthly ROCS billing timely and follow-up on rejections.
• Review DHS billing rejections, interpret reports, and follow-up with agency personnel for error corrections.
• Post ACH-EFT cash receipts and perform collection duties on delinquent accounts, including collection letters and phone calls, for all accounts.
• Produce the monthly outstanding Janitorial Aging Report.
• Work with Home-Based staff on monthly billing to third parties.
• Coordinate and distribute billing correspondence, reports, and program related forms, including Open Invoice Reports and AR Aging Reports to appropriate program staff.
• Establish and maintain contacts with DHS personnel for assistance with billing and reporting issues.
• Research and respond to invoice and payment inquiries timely.
• Monitor and analyze billing procedures and workflows to make ongoing process improvements to ensure efficient use of resources while maintaining a high level of accuracy.
• Prepare assigned account reconciliations, research variances, and prepare related journal entries. Provide recommendations for process improvements, as needed.
• Prepare audit work papers and AR confirmation letters in a timely manner.
• Provide assistance with special projects as needed.
• Continuously meet requirements of applicable licensing, funding, accreditation, and other state/federal regulatory agencies; including safety requirements, agency policies and procedures, through utilization of systems to ensure compliance with all standards.
• Actively practice concepts established in safety training, policies, and procedures to promote a safe, clean working environment.
• Perform other duties/tasks as needed and/or assigned.