Title: Events and Catering Coordinator, City Beet Kitchens
Locations: Shelters and City Beet Kitchens!
Essential Duties and Responsibilities:
Depending on the shift, essential duties of positions include but are not limited to the following activities:
Support and collaborate with the Director of Events & Director of Operations.
Liaise between the customer, the CBK team, and vendors to curate customer’s ultimate event experience.
Provide exceptional customer service via phone and email to create events from corporate lunches to wedding receptions and nonprofit galas.
Format menus, newsletters, flyers, and other CBK promotional items.
Maintain relationships with existing customers and create long-lasting relationships with new clientele.
Create daily master/driver schedule to share with all CBK employees.
Organize, schedule, and return all rental materials for events (tables, chairs, linens, specialty items).
Manage/Captain staff for large events (Qwick). Temp staff hire.
Prepare, edit and distribute presentation and meeting materials.
Reconcile financial records and assist Finance team with budgets and monthly strategic meetings.
Track payments monthly to ensure aging report is up to date.
Manage social media accounts (daily posts and updates on Instagram and Facebook accounts).
Organize and maintain office systems (mailings, filing, ordering and record keeping).
Create and send invoices via QuickBooks.
Update and manage the company website (Squarespace).
Order packaging and supplies for catering deliveries while ensuring all products are cost effective.
Bachelor’s degree or equivalent experience.
3+ years of administrative assistant experience.
2+ years of food services and/or catering experience.
Superb organizational skills and strong administrative background.
Highly reliable, detail-oriented, and resourceful team player.
Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment.
Initiative to take on assignments with minimal supervision.
Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.), QuickBooks, Squarespace and social media.
Strong sales and communication skills - verbal and written.
Ability to manage teams (drivers, kitchen, onsite event staff).
This position is full time onsite 8:30am-4:30pm.