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HR Coordinator | ||||||||||||||||||||
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Pacific Clinics
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Description Title: Human Resources Coordinator Job Summary The HR Coordinator works closely with Talent Acquisition Specialist, HR Business Partners, Intern Departments, temporary agencies and hiring managers to ensure that internal processes as well as the overall candidate and employee experience are in line with corporate mission, vision, values and goals while delivering results. Essential Duties 1. Processes hires from recruitment to on-boarding and prepares new hire documents and on-boarding materials to ensure a smooth transition to employment. 2. Submits candidate for background and reference checks, education and license verification, verifies completion of fingerprinting process and follows up with candidate/organization to ensure all necessary information is received and processed expeditiously. 3. Coordinates and presents New Employee Orientation (NEO) agency-wide and new hire on-boarding activities; communicates with both the regional site-liaisons and prospective supervisor(s) and employee regarding start date/on-boarding expectations for new hires. 4. Works across multiple systems providing support to employees and external candidates. 5. Utilizes the Agency HRIS to record employee information and submits changes as required to ensure employees’ records are accurate and complete. This includes, but is not limited to: new hire information, licenses, certifications, supervisor changes, positions changes, location changes, salary updates, etc. 6. Maintains and cross-trains on employee personnel file compliance including I9 Files and DMV records. 7. Works closely with the Intern Department to insure Intern pre-hire clearances are completed, conducts Intern on-boarding and finalizes the Intern personnel files; closes the Intern files at the completion of Intern assignment. 8. Works closely with Talent Acquisition Specialist (TAS) and temporary agencies to insures required documents and clearances for temporary workers are received in a timely manner, schedules for on-boarding temps are communicated to the hiring supervisor, and assist with ensuring that temporary workers have required access; works with TAS to close temp file at the completion of assignment. 9. Administration and cross-training on Rewards and Recognition programs, including maintaining records, reviewing invoices, ordering merchandise, managing delivery dates for monthly employee service awards, certificates, cash and gift card awards and flower requests. 10. Administration or cross-training on employee programs including bilingual proficiency testing. 11. Creates employee badges for Agency new hires and all employees. 12. Collaborative participation in work groups, with co-workers to support desired departmental and organizational initiatives. 13. Assists in preparing for state, county and local audits. 14. Ensures timely departmental pick up of incoming and out going mail. 15. Manage HR Coordinator, and HR actions email inboxes. | ||||||||||||||||||||
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Notes Years of Experience Type of Experience Required/Preferred Two (2) years experience of office or general clerical experience General - Clerical Required Experience Requirements • Two (2) years of office or general clerical experience including intermediate to advanced knowledge of Microsoft Access, Excel, Word, PowerPoint and Outlook. | ||||||||||||||||||||
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Contact Details URL: https://phf.tbe.taleo.net/phf03/ats/careers/v2/viewRequisition?org=EMQ&cws=37&rid=3903 | ||||||||||||||||||||