Action for Boston Community Development is a nonprofit human services organization that each year provides more than 100,000 low income residents in the Greater Boston region with the tools and resources needed to transition from poverty to stability and from stability to success.
ABCD's Education, Training, and Youth Services offers a range of programs to help Boston residents stay in school, prepare for a career, and build a strong foundation for a successful future. The Business Manager is responsible for the fiscal coordination of all Education, Training and Youth Services contracts.
Develop budget and budget narratives for all departmental proposals; following cost allocation and rate structure guidelines to comply with funding source requirements.
Ensure compliance with all applicable laws, regulations and provisions of federal, state, city and private contracts and grants.
Prepare monthly performance-based and cost-reimbursement invoices, including researching and compiling all back-up documentation and, where necessary, supporting documentation for cost matching. Maintain timesheets for allocation of staff functions for monthly billings.
Review all contracts for the department, requesting changes from the funding source, as necessary, including preparing correspondence to address contractual issues.
Prepare monthly financial reports for management review and periodic reports as required by the funding source.
Meet with Program Directors regarding proposal preparation, program performance, budget, and contract compliance. Prepare budget modifications and justifications to the funding source to accommodate changes in programs.
Attend Bidders Conferences, Program Operators Meetings, Contract Negotiation meetings, and Budget meetings, and prepare follow-up responses, including revised budget and service plans for contract execution.
Prepare subcontracts with other community based organization, as part of an overall collaborative program. Approve invoice and coast matching documentation.
Responsible for allocating internal charges and developing cost allocation plans: controlling and monitoring all departmental expenses, analyzing budget performance reports and payroll registers, and preparing monthly journal entries.
Reconcile year-end expenses to comply with line item budgets.
Maintain log of accounts receivable and follow up with funding source on outstanding billing issues.
Develop and maintain departmental budget spreadsheets and staffing table.
Prepare reports for Program Management and ABCD Management.
Work closely with ABCD department heads: preparing all personnel transactions, purchase orders, and accounts payable for the department. Meet with department heads as necessary.
Perform other related duties as assigned from time to time.