Position Summary: Person in this position will be responsible for the clerical and secretarial aspects of the program. Essential Job Functions include those listed below.
Essential Job Functions:
General administrative/secretarial support to the program, i.e., scheduling appointments, correspondence, handling incoming/outgoing phone contacts, typing monthly, quarterly and annual reports and other related duties;
Coordination and preparation of designated programmatic meetings including meeting announcements, agenda, meeting material and recording/transcription of minutes of meetings;
Attendance with and/or representation of the Director or designee at various community meetings when requested;
Provide clerical support to the Director and other administrative staff as requested;
Provide clerical functions as necessary to maintain the quality of WestCare’s policies and procedures manuals;
Make travel arrangements for staff members as needed;
Maintain filing system for administrative files and any other relevant files;
Review and distribute, when appropriate, all incoming mail addressed to the program and administrative staff;
Participate in daily shift exchange including documenting in facility log at the end of shifts and thoroughly reviewing log at the start of shifts;
Provide assistance to the CDCR CCIII to maintain filing system, and provide general clerical function as necessary.
Provide assistance to the bookkeeper to maintain filing system, and provide general clerical function as necessary, have a working knowledge of excel.
Embrace and embody the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation; and
Perform all other duties as assigned.