Executive Assistant
Scotts Valley Tribal TANF Program

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Post Date: Apr 15, 2021
Job Type: Full Time
Start Date: - n/a -
Salary: GSA 6 or7 commensurate with ed
Location: US - California - Concord
Job Reference: - n/a -
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Summary: Under the direction of the Executive Director, the Executive Assistant/Human Resources Generalist provides support to the Scotts Valley Tribal TANF (SVTT) Program. This position provides for varied administrative and programmatic duties for Executive Director. The Executive Assistant must perform efficient and high-quality implementation of required activities to support achievement of the SVTT mission. Composes and types correspondence and emails, gathers, and relays confidential information, collects, and interprets information to develop reports, and maintains departmental files. Provides administrative support for the SVTT Program and compiles minutes/records of departmental meetings, and other-directed meetings as required to support the SVTT mission and vision. Must be confident, well organized, and comfortable working in a fast-paced environment with a high level of professionalism. Confidentiality is a fundamental characteristic, as well as exceptional written and verbal communication skills with sharp attention to details. Demonstrated ability to effectively handle problems quickly and efficiently is essential to the SVTT Program.

Reporting:   Reports to the Executive Director and in his/her absence, will report directly to the Site Manager.

Essential Duties and Responsibilities:
1        Screens, routes and/or responds to telephone calls and written inquiries from client- participants, contractors, vendors, and outside agencies.
2        Assists with development and execution of office workload and planning standards, staffing requirements and budgets.
3        Prepares correspondence on behalf of Executive Director.
4        Organizes, produces, and distributes, in advance, required meeting materials including coordination with appropriate staff to ensure SVTT Program is fully prepared for all meetings.
5        Creates, edits, reviews, and records meeting agendas.
6        Assists with the development and maintenance of Tribal TANF manuals, provides procedural guidelines on operational matters.
7        Research confidential and sensitive departmental or program issues.
8        Coordinates office activities in support of the SVTT Program and in compliance with programmatic objectives.
9        Creates and maintains files of Program Instructions, and other vital information from state and federal agencies.
10        Maintains and follows up on all program projects and requests as delegated by the Executive Director.
11        Reviews and maintains materials submitted by agencies, community members and organizations for content and compliance with program goals and closeout.
12        Assists with the coordination of program staff training needs.
13        Attends meetings, workshops as required.
14        May access database for information retrieval and reporting.
15        Coordinate communication with candidates, schedule interview and perform reference checks.
16        Maintains employee confidence and protects operations by keeping human resource information confidential.
17        Creates and records human resource meetings.
18        Maintain and update all job descriptions.
19    Other duties as assigned.

Requires ability to organize and manage workflow and to establish and maintain effective working relationships with employees, other agencies, and the public.
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of regulatory and/or technical instructions and deal with several abstract and concrete variables

Contact Details
Name: Christine Martinez
Address: 2727 Systron Drive Suite 100
City: Concord
State/Province: California
Zipcode: 94518
Country: United States
Ph: 925-363-4778
FAX: 925-771-8214