Urban Pathways serves as the first point of contact for New York City's most vulnerable residents - people living on the streets, in subways, or in public areas. An innovative and data-driven leader, Urban Pathways is known for the effectiveness of our "housing first" approach. We engage individuals where they are in the cycle of homelessness. Through outreach and drop-in center services, transitional, long-term and permanent housing, and comprehensive support services, Urban Pathways helps more than 2,000 homeless men and women take control of their lives and find their way home. Urban Pathways is a 501(C)3 non-profit organization. We seek to hire talented and highly motivated individuals who will partner with us to provide excellent service to our clients.
Reporting to the Program Director, the Administrative Assistant's duties include:
•Performs client banking on a weekly basis as when required.
•Prepares and submits, for each banking day, all transactions, required reports and documentation to the Finance Department and Program Director including, but not limited to: balance sheet report, daily IMPREST fund journal, and daily general transaction journal.
•Collects all monthly occupancy fees prepares monthly rent report.
•Prepares, coordinates, and maintains filing systems for all required paperwork related to client banking records, petty cash transactions, check requests, and purchase orders.
•Maintains personnel files for Program staff.
•Purchases, with approval of the Program Director, and maintains an inventory of office supplies, furniture and equipment.
•Attends all meetings and trainings as required.
•Performs all other duties as assigned.
•Serves as liaison to the Administrative Office of Urban Pathways, service contractors, and vendors as directed by the Program Director.
•High School Diploma or GED required. Bachelors Degree preferred.
•At least one year of experience.
•Must possess strong clerical skills and knowledge of Microsoft office.(i.e., Word, Excel, Outlook, etc.).
•Good written and verbal communication skills.
•Experience working with client population preferred.