Catholic Charities, Brooklyn & Queens

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Post Date: Feb 03, 2021
Job Type: Full Time
Start Date: - n/a -
Salary: - n/a -
Location: US - New York - Brooklyn
Job Reference: - n/a -
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Catholic Charities Brooklyn & Queens is a multi-site non-profit social service agency serving the boroughs of Brooklyn & Queens and has a full-time Secretary vacancy for our Homebase program in Brooklyn.   

Under the supervision of the Assistant Director, performs reception and secretarial duties and functions as back up to the Administrative Assistant.

?        Provide professional telephone and office reception. Screen calls and walk-ins regarding basic client information such as name and address, initial pre-screening. Transfer telephone calls, take messages. Greet clients and guests and direct them to appropriate person or meeting place.
?        Keep track of appointments for the office (clients, groups, agency meetings); set up and clean-up for meetings.
?        Handle and distribute deliveries made to the building (mail, supplies, and donations).
?        Perform all clerical duties which include, but are not limited to the following: handle incoming and outgoing correspondence, type and prepare client and agency related correspondence (letters, memos), copying, filing, faxing, create and edit agency forms.
?        Perform data entry for the program database.
?        Maintain professional appearance of the reception office and waiting room.
?        Ensure an adequate supply of office supplies, forms, program supplies, waiting room materials and flyers.
?        Perform bookkeeping duties as back up to the Administrative Assistant when necessary.
?        Act as messenger when necessary (delivery and pick up of items from local programs).
?        Other duties when assigned.
We offer a competitive salary & comprehensive benefit package including retirement plan and health insurance, with generous paid vacation and personal days.

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