Key Responsibilities
Payroll Accounting and Reporting
Process and transmit biweekly payroll through ADP, ensuring accuracy and adherence to deadlines.
Maintain employee records in ADP, including compensation, benefits, deductions, and status changes.
Generate, review, and archive payroll reports and reconcile employee benefit transactions in QuickBooks by program and funding source.
Assist with monthly bank reconciliations for all organizational accounts and resolve discrepancies.
Prepare and submit monthly fiscal reports for organizational programs and housing operations.
Budgets Contracts and Receivables
Assist with preparing, submitting, and renewing annual program budgets, particularly for government-funded contracts such as DOHMH.
Monitor actual results against budgets, identify variances, and provide regular updates to finance leadership.
Monitor monthly voucher submissions for city contracts to support timely reimbursement.
Maintain supporting documentation for vouchers and track receivables and payment status with funders.
Work with program and administrative staff to address budget, billing, coding, and documentation needs.
Audit Compliance and Finance Operations
Support the annual independent audit and government field and desk audits.
Help ensure compliance with funder and regulatory requirements for financial documentation and reporting.
Maintain organized, audit-ready financial records and effective digital filing systems.
Participate in financial planning activities and cross-departmental meetings as needed.
Perform other related finance duties and special projects as assigned.