<< Go back

Post Date: Jul 08, 2024
Job Type: Full Time
Start Date: As soon as possible
Salary: Pay Range: $24-$32/hour
Location: US - California - Los Angeles
Job Reference: - n/a -
Email Job to a Friend     Save Job to Inbox     Printer Friendly

Position Overview
Responsible for full charge bookkeeping, accounts payable, payroll processing, financial reporting; and other general accounting and clerical functions and duties as assigned. Also responsible for the monthly invoices as required by the grants.

Key Duties and Responsibilities
· Oversee General Ledger Maintenance and prepare analysis.
· Assist in collecting supporting documentations and schedules.
· Prepare month-end and year-end close.
· Assist in fiscal reviews and audits onsite and field.
· Perform monthly bank reconciliation.
· Prepare monthly financial reports/invoices/cash requests.
· Assist in budget preparation and forecasting.
· Monitor expenses to ensure they are allowable and within budget.
· Prepare financial records for single audit and income tax returns.
· Work with external auditors.
· Prepare financial reports for the board.

Accounts Payable
-Responsible for weekly accounts payable processing, including data entry, scanning of invoices, mailing and ensuring proper coding of all invoices, check requests, and expense reimbursements, as per policy.
-Responsible for following-up and research on all accounts payable inquiries.
-Maintains accounts payable vendor files, including weekly filing of payments.
-Ensures vendor files include current W9; prepares and files annual 1099 reports.

-Reviews semi-monthly payroll, including non-exempt timecard processing.
-Coordinates with the Associate Executive Director to ensure that all pay changes and deductions are reflected appropriately in the payroll system.
-Produces payroll reports necessary to reconcile to General Ledger and performs timely reconciliations.
-Prepares all journal entries related to payroll and employee benefits.
Reconciles and files annual W-2 reports.
-Assists in workers’ compensation audit.
Other Duties
-Performs research, reconciliation and other general accounting tasks as requested and necessary to meet various grant reporting deadlines.
-Provides general assistance with regard to clerical administration and other support needs, including general school community events and other related responsibilities.
Job Requirements
-Minimum of five years’ experience in bookkeeping, data entry and/or accounting and finance, preferably in payroll processing
-Non-Profit grant accounting and governments grants billing a plus.
-Requires solid knowledge and understanding of accounting principles.
-Highly detail oriented, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
-Able to multitask and balance priorities in a fast paced, deadline driven environment.
-Must be trustworthy and have ability to maintain confidentiality.
-Proficient in Quickbooks, Microsoft Office, especially Excel and Word.
-Proficient in Google applications, including Gmail, Google Sheets, Google Docs.

Bachelor's degree or 5 years bookkeeping experience.

Status: Non-Exempt, Hourly