Account Specialist
Equus Workforce Solutions

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Post Date: May 18, 2023
Job Type: Full Time
Start Date: - n/a -
Salary: 22.18
Location: US - California - Anaheim
Job Reference: - n/a -
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Summary - Accounting Support

Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
Electronically files accounting support documentation in a timely manner
Prepares vouchers, invoices, checks, account statements, reports, and other records
Reviews all documentation for accuracy
Ensures accurate and timely entry and processing of invoices and manual checks
Reconciles monthly general ledger accounts
Ensures proper approvals for all payments prior to payment execution
Provides entry support for the forecasting process
Details of Accounting Duties

Payments - Record participant related voucher payments in all required databases in a timely manner
Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
Funding Purchase Card reconciliation - Assist Project Accountant as needed
Local Checking Account - Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload request, acquire needed signatures of authorized manager(s) and mail checks as directed
Backup Documentation - Gather, organize and review all monthly invoice backup documentation for accuracy and deliver to as required
Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
Standard Operating Procedures - Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested
Payroll Support

Timekeeper - Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members
Secure Payroll Approval - Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing
Backup Documentation - File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested
Standard Operating Procedures - Develop payroll support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s), as requested

High School Diploma or General Education Diploma
College level Accounting courses or equivalent accounting and bookkeeping experience
Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
Ability to multi-task and learn new applications

Contact Details
Name: Glenda Mendez
State/Province: California
Zipcode: 92805