Administrative Assistant II (Part Time 20 Hours Per Week)
Uplift Family Services

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Post Date: Oct 13, 2022
Job Type: Part Time
Start Date: - n/a -
Salary: - n/a -
Location: US - California - Campbell, CA
Job Reference: - n/a -
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Description
Title: Administrative Assistant II (Part Time 20 Hours Per Week)
NOTE: This is a part-time 20 hours per week opportunity.
Classification: Part-time
Actual offers will be determined by the candidate’s creditable years of experience in conjunction with internal equity considerations and based on the organization’s current compensation practices.
Location: Campbell, CA
Job Summary
Works within the vision, mission, and philosophy of the agency. Provides administrative support to staff across programs to ensure information is relayed effectively and administrative tasks are completed to support project completion, program maintenance, and interdepartmental communications as assigned. Utilizes and organizes the maintenance of office equipment, provides phone coverage and is responsible for handling, and directing communications with both internal and external customers in a professional, efficient, and organized fashion.
Essential Duties
1. Demonstrates mastery of Administrative Assistant I job description competencies.
2. As a representative of the agency, provides consistent, effective customer service, and maintains appropriate professional communication with members of outside agencies, vendors, youth, and/or families as well as internal customers across programs and departments.
3. Manages and maintains daily calendar, meetings, performs specific work procedure assignments, acts as a liaison between finance and programs, provides reports and data internally and externally as required.
4. Takes minutes and exercises judgment about what is included.
5. Manages office supply needs, performs routine maintenance on office equipment (toner and paper for fax copier, removing paper jams from fax or copier).
6. Initiates contact and implements defined safety procedures in event of an emergency.
7. Initiates collaborative participation in the work of committees, task forces, and with coworkers to support desired organizational outcomes; provides back up on administrative tasks as requested.
8. Coordinates efforts in and between departments in response to program, facility, finance, and or transportation needs when necessary.
9. Ensures compliance with processes for payment, petty cash or mileage reimbursement, purchasing invoices or credit card statements. Meets corporate, regional and department standards regarding assigned tasks, processes, and procedures.
10. Maintains knowledge of programs, practice principles, and department goals.
11. Maintains accurate and timely data entry and other clerical practices.
12. Adheres to standards regarding the handling of confidential information.
13. Conducts audits and participates in IS billing documentation comparisons to ensure accurate payment.
14. Develops and streamlines the work processes for purpose of effective and efficient work procedures.
15. Provides information and supports feedback processes with managers.


Notes
Education Requirements
High School Diploma, General Education Development (GED).
Experience Requirements
• Two (2) years of experience in the field or related area required.
• Intermediate skills with Microsoft applications (especially Word, Excel and PowerPoint) required.



Contact Details

URL: https://phf.tbe.taleo.net/phf03/ats/careers/v2/viewRequisition?org=EMQ&cws=37&rid=3837