Educational Requirements:
•        B.A./B.S., English or Journalism

Job Description:
SUMMARY:
Performs a variety of administrative, communication and project management tasks primarily for the Executive Director, in addition to the Senior Management team and Board, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
•        Maintain calendars, schedules, appointments and files for leadership team;
•        Draft memos, edit agency documents and compose communications for internal/external agency correspondence;
•        Prepare and maintain Excel spreadsheets;
•        Answer phones, screens calls, provide information and direct calls to proper parties;
•        Processes incoming and outgoing materials such as, reports, memoranda, and other correspondence;
•        Develop and maintain spreadsheets and databases to enter information and generate reports; produce, revise, or refine formal presentation materials;
•        Prepare, attend and record meeting minutes for leadership team and board meetings;
•        Read and prepare executive summaries on industry articles and journals;
•        Other duties as assigned

JOB QUALIFICATIONS:

Educational Requirements:
•        B.A./B.S., English or Journalism

Experience:
•        Minimum 3 years administrative experience

Skill Sets:
•        Ability to multi-task and operate in a fast-paced environment;
•        Extremely strong organizational skills and the ability to organize others;
•        Ability to operate with minimum supervision yet knows when to reach out for assistance and guidance;
•        Excellent interpersonal and relationship building skills required to deal with employees and clients;
•        Ability to maintain a calm, professional and respectful manner in dealing with many different staff;
•        Strong computer skills; highly proficient with MS Office
•        Excellent business writing skills
•        Excellent written and oral communication skills