General Summary: Under direct supervision, perform accounts analysis, cost allocation and other accounts payable functions such as reconcile payments, research and respond to inquiries, process payments to vendors and providers, and maintain files.
To be successful, you will need:
•Education/Experience: Associate Degree in Accounting or Business with at least (6) units in Accounting OR at least two years of accounts payable or accounting clerk experience OR Bachelor's Degree in Accounting with at least one year of experience in an Accounting role.
•Technology Sills: Strong computer skills, including basic knowledge of Excel and Word; proficient in all other Microsoft Office applications (Outlook, etc.). Experience with computerized accounting system; working knowledge of SAGE (previously MIP) 100 Fund accounting a plus.
•Communication/Customer Service Skills: Strong and effective written and verbal communication and interpersonal skills. Able to interface with others in an effective, open and tactful manner. Demonstrated ability to establish and maintain effective, cooperative, and diplomatic working relationships with colleagues, supervisors, external contacts with funding sources, and the public.
•General Skills: Strong analytical and problem solving skills. Attention to details and strong organizational skills essential. Demonstrates ability to work under pressure on multiple projects with competing deadlines and to prioritize work effectively and apply a sense of urgency to projects. Must be highly motivated, able to exercise discretion and good judgment, work independently, take initiative, participate as an effective team member and follow tasks through to completion.
Within the team structure, the Technician II Accounts Payable coordinators responsibilities will include the following:
•Encode check requests, invoices, and employee reimbursements into MIP accounting software; process provider payments/transfers; review and verify data for accuracy, completeness, and policy compliance.
•Add/encode new vendors and providers when necessary or required. Daily review of provider and vendor set-ups, records, and direct deposit data entry.
•Print vendor and provider checks with accompanying reports; maintains and updates any corresponding filing.
•Respond to income garnishment/assignment notices received from different issuing agencies such as the IRS, courts, or Franchise Tax Board. Research the payment history and status of providers, maintain accurate data trail and update all provider files in MIP as needed.
•Review all check requests for accuracy, policy compliance, completeness and required supporting documentation.
•Match invoices against purchase orders and packing slips. Review invoices for completeness, accuracy, and policy compliance.
•Interface with bank personnel on positive pay issues, stops pays, reissues, EDD reports, positive pay reports, and ACH processing/rejects.
•Communicate and follow up with vendors, departments, and employees regarding any pending issues related to purchase orders, check requests, employee reimbursements, provider payments, corporate credit cards and fuel cards as needed.
•Provide assistance with yearly audit, sales tax, and unclaimed property reporting.
•Other duties, as assigned.
•Equal Employment Opportunity