Lantern Community Services ("LCS") is the social service affiliate of Lantern Organization, a not-for-profit housing developer and service provider, established in 1997 to strengthen New York City communities by providing affordable housing and opportunities for personal development. LCS provides services to residents living in more than 1000 units of permanent affordable and supportive housing for low-income families and individuals living with special needs including mental illness, HIV/AIDS, as well as young adults aging out of foster care.
The Program Assistant is responsible for managing the administration of the residence. S/he is responsible for maintaining all office functions including supplies, machines, filing and charting systems, and designated tasks that support program operations. The Program Assistant reports to the Program Director. This position is non-exempt.
•Maintains and assists with administration and maintenance of tenant filing and chart systems, both computerized and paper
•Maintains the inventory of office supplies and equipment and arranges for ordering, repair and scheduled maintenance
•Maintains and monitors the communication network of phones
•Creates and maintains personnel forms and files including timesheets
•Prepares all vendor invoices for payment
•Prepares all purchase orders
•Answers telephones, takes and distributes messages
•Types memoranda, letters, procedures, reports and other documents as assigned.
•Receives, opens, logs and distributes staff mail
•Records minutes of on-site meetings as appropriate
•Perform other job related duties as assigned